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Astellas Pharma Associate Director, Global Contract Lead in Northbrook, Illinois

Developing innovative therapies is one of the most challenging, most essential and personally rewarding fields in science. This is the most exciting time to be a part of Astellas, a company with a uniquely collaborative and patient-focused culture.

There's something special about working at Astellas. It's reflected in our focus on the people we serve, the way we treat each other and the results we achieve together as a company.

Astellas is announcing an Associate Director, Global Contract Lead opportunity in Northbrook, IL.

Purpose & Scope:

The role will support the entire Procurement category and sourcing teams in efficient commercial contract management. The role will have the following key goals:

  • Enhance value of sourcing activities by create a standardized contract management process that is tailored to each geography
  • Create a process and technology backbone to ensure a seamless and smooth process of creating, negotiating, storing and retrieving contracts
  • Provide sound contracting practices and ensure compliance with Astellas policies and procedures
  • Working with other key functions (in particular, Legal and Global Business Services) to develop a global contracting operating model which effectively manages risk whilst delivering optimum agility and efficiency

Essential Job Responsibilities:

The role will enable the Global Category Management and Technology Lead as well as the entire Sourcing and Category teams by establishing a centralized and standardized (yet customized by region) contracting process as well as creating a easy to use repository of contracts. The role will have following key responsibilities:

  • Create an end to end global operating model and process of contract management that is standardized as much as possible taking into account regional nuances. This will include :

  • Implement and co-develop procedures for contract management and administration in compliance with company policy

  • Develop, own and deliver a globally standardized support model which delivers end-to-end ownership of the contracting process including all administration and negotiation
  • Developing and maintaining standard contracting templates and playbooks (along with legal) which both mitigate risk and drive agility
  • Develop a technology strategy which builds on and enhances the current myContract platform including the use of Robotic Process Automation and Artificial Intelligence
  • Coaching the category and sourcing managers on the process
  • Ensure appropriate contract close-out, extension, or renewal protocols
  • Ensure that the contract management process is being followed. Monitor compliance by company employees with established procedures
  • Work with Procurement Technology Lead to develop a technology strategy which builds on and enhances the current myContract platform including the use of advanced capabilities such as Robotic Process Automation and Artificial Intelligence
  • Establish an audit process to not only ensure compliance to contracting process but also to ensure compliance to contracts and as such, offer improved risk mitigation and incremental commercial value
  • Provide all categories and business stakeholders with a 'Contract as a Service' approach in order to both reduce touch points and provide increased speed/cycle time reduction
  • Own end-to-end Contract Life Cycle Management activities including proactive renewals and effective management of data to support wider business change activities
  • Primary point of contact with Legal and responsible for incorporating and communicating all legal advice and input
  • Work closely with Supplier Risk Lead in order to provide required inputs to a seamless Supplier Risk program
  • Consult key stakeholders and own the contracting continuous improvement plan along with all necessary change management and training requirements

Quantitative Dimensions:

  • Develop an operating model to negotiate, manage and store in excess of 10,000 commercial contracts per annum, covering a spend of $3.7bn
  • Ownership of all resources dedicated to the Contract Management process (Administration and Negotiation) -- currently consists of 21 resources (BPO, Interim and Permanent). Exact number will be reviewed as part of Operating Model delivery
  • Ad-Hoc Management: With the support of key stakeholders, will interact and lead multi-functional teams
  • Travel: Key area of the role will be to support with, align and influence Global/Regional stakeholders and therefore, global/regional travel will be required (20% of role)

Organizational Context:

Key Relationships:

  • Legal Department
  • Global Business Services -- in particular, Global and Regional P2P Leads
  • Category Leads
  • Category Managers
  • All Business Stakeholders who may be involved in commercial contracts
  • Reports to: Global Category Management & Technology Lead

Qualifications:

Required

Minimum Qualification

  • Degree required
  • 3+ years of Experience in procurement contracting activities
  • Fluency in English conversational and business English (equivalent to TOEFL iBT 105+, or 7.5 IELTS, CAE- Cambridge English advanced exam)

Minimum Experience

  • Strong organization skills
  • Experience with information systems
  • Comfortable working with contracts
  • General working knowledge and competency in Microsoft packages and Source to Pay systems
  • Exceptional problem-solving and analytical skills (multiple complex analyses simultaneously)
  • Good planning/project management skills
  • Evidence of developing innovative commercial solutions using a wide range of value levers

Job specific skills (behavioral)

  • High energy, enthusiastic
  • Strong interpersonal and influencing skills -- important to build relationships, trust and to become respected by the business teams
  • Strong oral and written communication and presentation skills
  • Strong problem solving skills
  • Strong implementation skills. Able to interpret business requirements and effectively align inputs, outputs and results
  • Makes good and timely decisions that move the organization forward, based upon a mixture of facts, analysis, experience and judgement
  • Builds strong customer relationships and delivers customer centric solutions
  • Ability to handle multiple projects at the same time and close advanced projects on time with minimal supervision
  • Operates well under ambiguity and able to effectively maneuver through complex policy, process and people related issues
  • Must be a good team player -- willing and able to assist peers in Global Procurement and able to work in multi-functional, cross-regional teams

Preferred

  • Legal experience
  • MBA

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Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Category Finance

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